Registrar of Vital Statistics

The Clerk also serves as the Registrar of Vital Statistics. The Registrar is responsible for the issuance of all types of marriage licenses, as well as certified copies of existing vital records (marriage, birth, death).

Certified Copies of Vital Records

Certified copies of all vital records (birth, death, marriage, domestic partnership and civil unions) are available through the Clerk's office. The fee for copies of vital records is $15 per copy. I.D. is required to acquire copies of vital records. The only people who may apply for a certified record are the subject of the record, the subject's parents, legal guardian, legal representative, spouse, domestic partner, child (of age), or grandchild (of age) or sibling (of legal age). Copies can also be requested by mail. A written request correctly identifying the record (name(s), date, place, etc.), a clear photocopy of the requestor's I.D. and payment is required. Payment may be made by check, payable to the Borough of New Providence, or credit card.

• View the Certified Copy Online Request Form.
• View the Application for Non-Genealogical Certification or Certified Copy of a Vital Record, Spanish and English (PDF)
• View the Authorization For Certified Copy of Vital Record (PDF)
• View the Authorization Cause Of Death (PDF)

Marriage License Applications

Couples that are to be married in the State of New Jersey must apply for a marriage license. If the couple lives in New Jersey, they may apply in the municipality where either applicant resides. If only one of the applicants resides in New Jersey, an application will be made in their municipality. If neither are residents of New Jersey but are being married in New Jersey, they are to apply in the municipality where the wedding will take place. The couple must bring a witness (18 years or older), with them when they make an application. A valid I.D. is also required. The fee for a marriage application is $28. The marriage license can be picked up after a 72 hour waiting period, and is valid for 30 days thereafter. Appointments are required and can be made by calling 908-665-1400, ext. 0.

• View the Getting Married in New Providence (PDF).
• View the Marriage Application English (DOCX).
• View the Marriage Application Spanish (DOCX).

Civil Union Applications

Couples that are to enter into a civil union in the State of New Jersey must apply in the municipality in which either person resides. If only one of the couples resides in New Jersey, application will be made in their municipality. If neither are residents of New Jersey, the couple are to apply in the municipality where the civil union ceremony will be performed. The couple must bring a witness (18 years or older), with them when they make an application. Valid I.D. is also required. The fee for a civil union license is $28.00. The license can be picked up after a 72 hour waiting period, and is valid for 30 days thereafter. Appointments are required and can be made by calling 908-665-1400 ext 0.

Application used is the same as the Marriage Application.

Domestic Partnership Registration

Couples must obtain an Affidavit of Domestic Partnership. The Affidavit must be completed and signed by both persons at the same time, in the presence of a notary. The couple must appear together to file the Affidavit with the Registrar of Vital Statistics.  The couple need not be residents of the Borough. Valid I.D. is also required. The fee for registering a domestic partnership is $28.00. Domestic Partnerships are not considered registered until the Affidavit has been filed with the Local Registrar’s Office and the Certificate of Domestic Partnership has been issued.